Compare
Built for who your documents are about.
Obsidian, Craft, DEVONthink and Capacities are each excellent at what they were made for. Objentra was made for one thing: keeping track of the people, organizations, projects, events and ideas behind your documents, and showing you where each one appears. Here's an honest look at how that compares.
| Feature | Objentra | Obsidian | Craft | DEVONthink | Capacities |
|---|---|---|---|---|---|
| Built around | The people and matters your documents are about | Markdown notes you write | Notes, tasks and documents you write | A database of your documents | Your notes, as typed objects |
| Works with the files you already have | Yes, in place: PDF, Office, email, web pages, audio and video | Markdown notes; other files can be embedded | Imported into Craft documents | Yes, imported or indexed | Imported into your space |
| Where your data lives | Your own folders, on your computer | A folder on your device | Craft's cloud by default | Databases on your Mac | Capacities' cloud |
| Account required | No | No | Yes | No | Yes |
| People and organizations as pages | Yes, with brief, timeline and graph | As notes, or with plugins | With Collections you build | Not built in | Yes |
| Finds links for you, with proof | Pro: quotes the sentence behind every suggestion; you approve each one | Unlinked mentions, by name | Not built in | See Also and Classify suggest related documents | Unlinked mentions, by name, on Pro |
| Version history | Unlimited, free | Local recovery; 1 or 12 months with Sync | 7 days free, 30 days on Plus | Included | On Pro |
| Sync | Pro: end-to-end encrypted, through your own cloud drive. No Objentra server. | Paid add-on, end-to-end encrypted | Included, through Craft's cloud | Included, through your cloud or local network | Included, through Capacities' cloud |
| AI apps like Claude | Pro: read, suggest and write new notes. Nothing changes until you approve. | Official CLI; MCP with community plugins | API and MCP access | Built-in MCP server, in Pro | AI Chat Connectors on Pro |
| Platforms | Mac, Windows and Linux | Mac, Windows, Linux, iPhone, iPad, Android | Mac, Windows, iPhone, iPad, Android, Vision Pro, web | Mac, iPhone, iPad | Mac, Windows, Linux, iPhone, iPad, Android, web |
| Price | Free. Pro $59 a year, or $179 once, VAT included | Free. Sync from $4 a month | Free. Plus $8 a month, billed yearly | From $99, Pro $199 | Free. Pro from $9.99 a month, billed yearly |
Compared on October 15, 2026, from each company's public website. Products change quickly; if something here is out of date, write to support@objentra.app and we'll correct it. Obsidian, Craft, DEVONthink and Capacities are trademarks of their respective owners. Objentra is not affiliated with them.
The difference
Other apps ask you to rewrite your work as notes. Objentra works with the files you already have.
Start with who, not where.
Folders and tags organise paperwork. Objentra organises what the paperwork is about, so a client's contract, emails and call recording meet on one page.
Proof, not guesses.
Every link points to the exact page, line or second where it comes from. When AI suggests one, it shows the sentence that proves it.
Nothing to migrate.
Your files stay where they are, in their own formats. Stop using Objentra tomorrow and every one of them still opens.
An honest answer
When another app is the better choice.
The right tool is the one that fits how you work. If one of these sounds like you, we'd rather you knew.
Choose Obsidian if
you think in Markdown and links, love building your own system with plugins, and need it on Android or iPhone today.
Choose Objentra if
most of your work arrives as PDFs, Office files, emails and recordings, and you'd rather not convert them into notes.
Choose Craft if
you want beautifully designed documents to share on the web, and need to work in a browser or on any device.
Choose Objentra if
you want your documents to stay on your computer, with no account, and connected to the people they're about.
Choose DEVONthink if
you manage very large archives and want deep automation with AppleScript and smart rules.
Choose Objentra if
you care less about where a file is filed and more about who it concerns, and want to start free.
Choose Capacities if
you like writing everything as notes in one space, and want it in your browser and on your phone.
Choose Objentra if
your knowledge already lives in files, and you want them linked to people and projects without moving them into anyone's cloud.
See it with your own files.
Objentra is free, forever, with no account needed. Pro is free for your first 30 days.